You are the glue to our creativity and bring structure into a small agency environment with a mature ability to manage different stakeholders.

Reporting into the Managing Director this role is comprised of two core tasks:

  1. Traffic management: responsible for facilitating all jobs, allocating tasks defined by the client service teams to resource and ensuring tasks are completed within assigned deadlines across all client projects.
  2. Operations: Supporting the Finance Director with financial administrative tasks pertaining to management of suppliers, invoicing and PO’s. (You do not need to have a finance background but need to be willing to support with these tasks as part of your role)

Priorities And Accountabilities

  • Ensure that communication is clear to all parties working on a client brief or pitch
  • Bring the different teams across the Company together to deliver a high-quality client brief on-time
  • Assign specific people, steps and tasks necessary to complete a client job
  • Monitor all resource requirements and alert the MD to any capacity issues
  • Ensure all client work is completed within the scheduled timelines
  • Schedule Studio diaries to ensure work is progressing through the various stages and is completed on time
  • Set up all project related meetings such as kick-starts to ensure creative knows what is expected of them and the timescale for the expectations
  • Facilitate daily stand-ups
  • Problem solve resource issues, as and when they arise
  • Ensure that all key dates for review and approval of work is communicated to and understood by each member of the project team assigned to each client project
  • Monitor all daily activities and deadlines
  • Monitor schedules and workloads of all creative freelance staff
  • Ensure projects are delivered accurately and invoiced on time, within estimated budget
  • Assist in debriefing projects
  • Be organised
  • Support the FD with some financial support tasks including generating of supplier PO’s, raising invoices and general administrative tasks related to the operational excellence of the business

Email your applications to: pippa@retroviral.co.za